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Applicant Privacy Notice

Applicant Privacy Notice

This notice explains how CowTown Redi-Mix, Inc. ("we," "us") handles the personal information you give us when you apply for a job through this website.

What we collect

  • Contact and identity information: your name, address, phone number, and email address. For driver positions, we also collect your date of birth, Social Security number, address history, and driver's license information, because federal DOT rules (49 CFR 391.21) require them on a driver's application.
  • Work and education history: your employment history, education, skills, licenses, certificates, references, and any resume or other documents you upload.
  • Driving and safety information (driver positions): your driving experience, accidents and traffic convictions, license history, and your answers to DOT questions such as the drug and alcohol testing question.
  • Answers and signatures: your answers to application questions, and your electronic signatures, together with the date and time, the IP address, and the browser used to sign, so that we can prove each signature is genuine.
  • Voluntary self-identification: if you choose to answer, your race, ethnicity, sex, and protected veteran status. These answers are optional and are stored separately from your application.
  • Technical information: basic information our website needs to work and stay secure, such as your IP address and browser type.

How we collect it

We collect this information directly from you, through this website. If you are hired for a driver position, we also receive information from your previous employers and from state driver licensing agencies, as DOT rules require.

Why we collect it

We use your information to:

  • review your application and evaluate your qualifications for the job;
  • contact you about your application;
  • verify the information you provide, and, with your separate written authorization, obtain background reports;
  • meet our legal obligations, including federal Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) driver qualification rules, equal employment opportunity laws, and record-keeping rules; and
  • protect the security of our website and of your information.

CowTown Redi-Mix, Inc. may use automated tools, including AI, to help review applications.

Who sees it

  • Our staff: only CowTown Redi-Mix, Inc. employees who are involved in hiring, and the administrators who manage the system, can see your application. Your voluntary self-identification answers are not visible to the people who review applications or make hiring decisions.
  • Service providers: companies that host our website, database, and email for us in the United States, and companies that provide software tools we use to process applications. They may use your information only to provide those services to us.
  • Background checks and safety screening: for driver positions, your previous employers (to verify employment and safety performance history, as DOT rules require) and state driver licensing agencies. If we use a consumer reporting agency for a background report, we do so only with your separate written authorization.
  • Government agencies and others when the law requires: for example, in response to a lawful request, a DOT or FMCSA audit, or a court order.

We do not sell your personal information.

How we protect it

  • Your Social Security number, date of birth, and driver's license numbers are encrypted in your browser before they are sent to us, and only a small number of authorized staff can unlock them.
  • Our website uses encrypted (HTTPS) connections.
  • Staff must use multi-factor authentication to sign in, and each time someone views sensitive information, it is recorded in an audit log.

How long we keep it

  • Applications from people who are not hired: at least 1 year after the hiring decision, as federal law requires, and then deleted on a set schedule.
  • Signed background-check authorizations: up to 5 years.
  • If you are hired as a driver: your application and related records become part of your driver qualification file and are kept as long as DOT rules require (49 CFR 391.51 and 391.53).
  • We may keep records longer if they are needed for a legal claim, investigation, or government charge.
  • How we dispose of it: when the time is up, we permanently delete your information. Encrypted information is destroyed so it can no longer be unlocked, and backup copies are removed within 7 days.

Questions

If you have questions about this notice or about your information, or if you want to ask for a copy of your application, email employment@cowtownrm.us or write to CowTown Redi-Mix, Inc., PO Box 162327, Fort Worth, Texas 76161.